Inserting and replacing pages in PDF by Zaweba
Insert blank pages or pages from another PDF, duplicate or replace pages, and add pages from the clipboard or a web page in PDF by Zaweba.
Documents grow. A contract gains a signed schedule, a report needs an updated chart page, a pack of papers needs a cover sheet. PDF by Zaweba has a set of commands for putting new pages into a PDF, from a blank sheet to a whole other document, without rebuilding the file from the start.
Blank pages and pages from another PDF
Insert a blank page where you need room: a page for notes, a divider between sections, or a spacer so that chapters start on a right-hand page when printed double-sided.
Insert pages from another PDF to bring in material from elsewhere. Choose the file and the pages go in where you say. There is a quicker way too: drop PDFs between the thumbnails. Drag a file from a folder onto the thumbnail strip, let go in the gap where it belongs, and its pages go in at that point.
Duplicating pages
Duplicate makes copies of the chosen pages. It suits forms that need a continuation sheet, templates where you want several copies of one layout, or a cover page you want to reuse as a section divider.
Replacing pages
Replace pages swaps chosen pages for pages of another PDF. This is the command for the updated version. When one page of a fifty page report has been corrected and exported again, you don't need to rebuild the report. Replace that page with the new one and everything else stays exactly as it was.
It is also how you put a signed page back. Print one page, sign it, scan it, then replace the unsigned page in the original with the scan.
From the clipboard or the web
Pages can also be inserted from the clipboard. That covers a copied picture, copied text and copied files. A screenshot or a photo you have copied becomes a page. A block of text copied from an email becomes a page. Files copied in a folder can be brought in as pages too.
This is a fast way to build a document from bits and pieces. Copy a receipt photo from your phone's folder and paste it into an expenses PDF, or copy a snapshot taken from another PDF with Take a snapshot and drop it in as a page of its own.
You can also insert pages from a web page or an HTML file. Useful for adding a terms and conditions page that lives on a website, or a confirmation page you want to keep with the rest of the paperwork. The page is turned into PDF pages and slotted into your document.
Doing it well
Check where pages land. Before inserting, select the thumbnail where you want the new pages, then check the thumbnails afterwards to be sure everything is in order. If a page lands in the wrong spot, move it rather than starting again.
Watch page sizes. Pages from another source can be a different size or shape from the rest. That is fine on screen, but worth a look in the print preview.
Every change can be undone, so if an insert goes wrong, Ctrl+Z takes it back. Save once you are happy with the result.
Part of the page toolkit
These commands sit with the rest of the page tools in PDF by Zaweba: rotating, deleting, moving and reversing, copying and pasting between tabs, extracting and splitting. Together they let you assemble a document from whatever you have, all offline, without needing a second program to stitch the pieces together.
