Rewrite, proofread and translate text in Publish

Text that almost fits is a familiar problem in page layout. The story is three lines too long for its box, the welcome message sounds stiff, or the leaflet needs a version in another language. Publish by Zaweba has a set of optional AI actions for exactly these jobs, using your own AI account or a model on your PC.

The rewrite options are Shorter to fit, Punchier, More formal and Friendlier. Alongside them sit Proofread (in UK English), Translate (you type the language you want) and Suggest a headline.

What each one does

Shorter to fit is the one page designers reach for most. It knows how many characters fit the space, so instead of a vague request to make it shorter, the model is told how far to cut. Punchier tightens loose writing, useful for flyers and posters where every word has to earn its place. More formal suits letters, certificates and anything official. Friendlier softens text for invitations, club newsletters and notes to parents.

Proofread checks spelling and grammar in UK English, so colour stays colour and organise stays organise. Translate turns the text into whichever language you type, handy for community notices and menus. Suggest a headline reads the text and offers a title for it.

Choosing what it works on

The actions work on the selection if there is one, otherwise on the text box you're in, otherwise on the whole page. That gives you fine control. Select one awkward sentence to make it friendlier, click into a box to proofread its story, or leave nothing selected to suggest a headline from everything on the page.

Using the result

When the answer comes back, you choose what to do with it. Replace text swaps the original for the new version. Insert into text box adds it where your caret is. New text box puts it in a fresh box, which is ideal for translations, when you want the original and the translated version side by side. Copy puts it on the clipboard so you can use it anywhere.

Every AI change is one undo step, so if Replace text gives a result you don't like, undo brings the original straight back.

Good habits

Read what comes back before you print. Rewrites can change meaning slightly, and a punchier version of an opening times notice that drops a day is no help. Check names, dates, prices and phone numbers in particular, because they're the details a reader acts on.

Proofreading is a second pair of eyes, not a replacement for your own. It catches slips you've read past a dozen times, but it can't know that the event is on Saturday, not Sunday. Read the finished page aloud once as well; it's the old trick for catching what both you and the model missed.

For translations, if you can, ask someone who speaks the language to glance over the result, especially for anything important such as safety notices, legal wording or medical information. A model can produce fluent text that's still not quite what you meant.

Fitting it into your layout work

Shorter to fit pairs naturally with linked text frames and the red plus that shows overflow. When a story spills, you can now choose between enlarging the box, adding another linked frame, adjusting the type, or trimming the words, and Shorter to fit makes that last one quick. Suggest a headline goes well with Insert > Page parts, such as a heading with rule or a banner heading, which give the result a ready-made home on the page.

None of these actions are needed to use Publish by Zaweba, and with no AI account they're simply greyed out. For people who do connect one, they turn several small, fiddly writing jobs into a few clicks.