How to add a bookmark and link to it in a document

Put the cursor where you want to be able to jump to and choose Insert, then Bookmark in Write by Zaweba. Give the bookmark a name. Then, elsewhere in the document, select some text, press Ctrl+K to insert a hyperlink, and link it to #name, the bookmark's name with a hash in front. Ctrl+click the link and Write takes you straight to the bookmark.

What bookmarks are good for

A bookmark is a named place in a document. On its own, it lets you jump back to that place from the bookmark list. With a link pointing to it, it lets a reader move round a long document as easily as a web page.

That suits handbooks, policies and reports where one section refers to another, such as "see the complaints procedure". It suits revision notes that point to definitions, and FAQs where each answer refers to related questions. Anything a reader might want to skip about in becomes easier to use.

Adding a bookmark step by step

Click at the spot you want to mark, or select the heading or words there. Open the Insert menu and choose Bookmark. Type a name that will make sense later, such as complaints or appendix-b, and add it.

The Bookmark dialog also lists the bookmarks you already have. Pick one to jump to it, which is handy when you are editing a long document and want to get back to a particular place. Delete bookmarks you no longer need, so the list stays tidy.

Linking to it

Go to the place where the reference should be and select the words that will become the link, such as "see the complaints procedure". Press Ctrl+K to insert a hyperlink. For the address, type a hash followed by the bookmark name, for example #complaints. Confirm.

Now Ctrl+click the link. Write goes straight to the bookmark. Remember to hold Ctrl as you click.

Links to web pages and the contents

The same Ctrl+K inserts ordinary hyperlinks to websites. Type the web address instead of a hash and a name, and Ctrl+click opens it in your browser.

For jumping to headings, you may not need bookmarks at all. Insert, then Table of contents builds a contents list from your headings, levels 1 to 9, with page numbers and each entry a link. F9 updates it after you edit. The navigation pane lists the headings too, for quick jumping while you write. Bookmarks are for places that are not headings, or for links in the middle of the text.

Keeping links working

Bookmark names are what the links point to, so if you delete a bookmark, any link to it stops working. Before deleting one, search the document for links that use its name. Short, plain names that describe the place, rather than its page number, keep working when pages move.

Save as .docx or .zawr, which is a .docx inside, so other word processors can open the file with its content intact. Export as PDF or HTML to send a version for reading, and check a couple of links in the exported copy before it goes out.

Bookmarks and links take a few minutes to set up in Write by Zaweba, and they turn a long document into one that readers can find their way around.